Quality is the hallmark of Six Sigma. All our commitments, actions and products are an expression of our commitment to producing only the highest quality deliverables to our clients. To ensure the achievement of this goal, we are continuously reviewing our processes and instituting new methods and procedures for implementing the highest quality standards.
The responsibility, authority and relationship between personnel are shown in the attached Organization Chart for Personnel who manage, perform or verify work affecting Quality, and will have the organizational freedom and authority to:
- Initiate action to prevent the occurrence of product non-conformity.
- Initiate, recommend and provide solution through designated channels.
- Verify the implementation of solutions.
- Control further processing, delivery or installation of non-conforming product until the deficiency or unsatisfactory condition has been corrected.
- Specific responsibilities of key personnel will be described in the following sections.
A qualified and well disciplined engineer shall be assigned as Project QA/QC Engineer. This assignment shall last throughout the duration of the project. The QA/QC Engineer reports directly to the Project Manager but maintaining a close relationship with the management of the project. His function shall include but not limited to the following, viz:
Quality control inspectors shall perform inspection on material, equipment and construction activities. Quality control inspectors shall be responsible for inspection, reporting and initiation of non-conformance reports when required.
The project QA/QC Engineer shall be responsible for the establishment of a comprehensive Quality Assurance Program for his assigned project.
Quality Control plans issued to the project shall consist of the production/inspection activity matrixes where each plan shall indicate type and extent of inspection, reference to acceptability of criteria and documentation to be compiled and collated.
All action/intervention points for all parties for the project activities shall be identified by the Contractor in their draft QC Plans for formal review and approval.
The Document Controller shall be responsible for formal distribution, recording of the project QA plan, QC plans and QA/QC procedures in accordance with an approved Document Control Procedure.Project Organization
A well qualified and experienced person shall be appointed by the corporate management of Six Sigma as project manager. He shall be responsible for preparing his organization for the project and he shall be responsible for the overall administration of the project.
The Project Manager is the head of the project. He poses overall authority and responsibility for all aspect of the project. His responsibilities shall include but not limited to the following:· Administration and supervision of the contract. · Approval of the project execution plan and supervision of its fulfillment. · Control of budget, minimize delays and condition that would adversely affect quality objectives. · Submission of monthly progress report. · Maintenance and coordination of contacts with the local authorities for all matter related to the work execution. The above tasks shall be accomplished by coordinating activities of the project personnel as indicated in the attached organization chart.
The project QA/QC Engineer represents the company on all quality related activities with subcontractor. His duties shall include but not limited to the following: · Administration and updating of Quality Assurance Manual. · Approval of quality assurance and quality procedures, project quality control plans and forms. · Preparation of the Project Quality Assurance Manual. · Monitoring and auditing of quality assurance and quality control systems. · Auditing and approval of suppliers and subcontractors quality assurance and quality control systems. · Assignment of QA/QC personnel to specific tasks and/or projects.
The Project Engineer directs and coordinates the engineering activities related to the execution of the project. His responsibilities shall include but shall not be limited to the following: · Checking the compliance of design with the project quality requirements and contractual obligation. · Ensure the interdisciplinary coordination of the various specialist groups and optimization of solutions. · Monitoring revision of the drawings according to amendments and modifications carried out in field. · Analyze changes in the scope of work and assist the Project Manager in assessing the associated time and cost implications. He shall be assisted in executing these tasks by disciplined engineers. · Maintenance and coordination of contacts with the local authorities for all matter related to the work execution.
It shall be the responsibility of the Safety Engineer to ensure than the work is carried out in accordance with safety regulations and in-house standards. His duties shall include but not limited to the following: · Ensure that the safety equipments are available on site and in good working condition and that all personnel are provided with PPE. · Liaison with safety engineers in all safety related matters and also coordinating safety activities of subcontractors. · Assigning safety officers to various tasks and/or projects. · Collection and updating statistical data relating to accidents on site. · Taking all necessary steps in order to ensure that all personnel comply with safety regulations. · Ensure regular tool box meetings to educate workers on safety. He shall be assisted in executing these tasks by safety officers.
It shall be the responsibility of the Procurement Coordinator to ensure that all procurement activities related to the project are met. Purchasing, expediting, inspection and shipping are carried out in accordance with the established programs and schedule and within the limits of the contractual obligations. He shall be responsible for the following: · Developing the procurement policy and planning. · Preparation of procurement procedures and programs. · Coordinating and forwarding of bid requisitions, bid appraisals and purchase order (P.O.) release. · In charge and approval of all procurement activities in the project.
The Document Controller shall be responsible for the following: · Receipt and control of all the technical documentation of the project. · Filing, reproducing and distribution of all technical documents required for performance of the work. · Ensure the availability of technical documents at all time, as per pre-established release schedule.
This pertains to the Quality Records produced by Six Sigma or provided by vendors. It is intended to detail how Quality Records shall be collected and documented on each construction site during the duration of the project in order to ensure proper traceability. All Quality Records collected shall form an integral part of the final As-built dossier to be submitted at the completion of the project as per the contractual Obligation. This includes: · Shop drawings · Inspection & Testing Plan · Method Statement · Quality Plan · Inspection records · Material receiving record · Material inspection record.
This is a document raised, completed and issued by a site function/organization in which details of a productive process or test/inspection carried out on a particular item or product are clearly recorded.
A site quality record drawn, typed, printed or written signed and stamped by the originating function/organization in ink.
The company recognizes the need of high quality personnel for efficiency and quality jobs. Thinking along this line, Six Sigma identifies the need to train its personnel from time to time. New personnel shall be subjected to specific training prior to assignment of any project function.
The project key personnel shall be selected on the basis of their specific experience, educational attainment, and training in the disciplined field to be assigned to within the project organization.
Those personnel that are involved in a specific special process such as torch man and insulation installers shall be trained, qualified and certified in accordance with the contractual specifications and governing international codes and regulations. Records of such training and qualification shall be retained throughout the duration of the project by Six Sigma and shall be made available. Retraining and pre-qualification of personnel may be required from time to time.